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2023, 01/31 Public Works committee Meeting

AGENDA FOR THE PUBLIC WORKS COMMITTEE
City of Rapid City, South Dakota
12:30 P.M. Tuesday, January 31, 2023

Roll Call and Determination of Quorum

Adoption of the Agenda

General Public Comment

A time for members of the public to discuss or express concerns to the Committee on any issue, not limited to items on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Council members present.

CONSENT ITEMS – Items 1 – 22

Public Comment opened – Items 1 - 22
Public Comment closed

Remove Items from the “Consent Items” and Vote on Remaining Consent Items

1) Approve minutes of January 10, 2023.

ITEMS FROM THE PUBLIC WORKS DEPARTMENT

2) PW013123-01: Authorize Mayor and Finance Director to Sign Professional Services Agreement between the City of Rapid City and Avid4 Engineering for Signal Drive and Kellogg Place Street and Utility Reconstruction Project No.21-2670 / CIP No. 51170, for an amount not to exceed $201,655.00.
3) PW013123-02: Authorize Mayor and Finance Officer to Sign Professional Services Agreement Between the City of Rapid City and Bartlett & West, Inc. for Portable Water Pump Procurement, Project No. 22-2734, CIP No. 51385, for an amount not to exceed $105,000.00.
4) PW013123-03: Authorize Mayor and Finance Director to sign the “Covenant Agreement between the City of Rapid City and Platinum MT, LLC to permit a structure to encroach into a Major Drainage Easement”.
5) PW013123-04: Approve Request for Abatement of Stormwater Drainage Utility Fee 1850 Skyline Ranch Road, tax ID 72915, in the amount of $107.59 (assessment year 2023).
6) PW013123-05: Authorize removal of the requirement that the Contractor perform a minimum of 50% of the work for Well 12 VFD Upgrade Equipment Installation, Project No. 22-2723.2, CIP No. 51372.
7) PW013123-06: Authorize Staff to Advertise Bids for Dyess Avenue Reconstruction Seger Drive to City Limits, Project No. 20-2630 / CIP No. 51282. Estimated Cost $3,765,000.00.
8) PW013123-07: Authorize Mayor and Finance Director to Sign Amendment No. 3 to the Agreement between the City of Rapid City and Avid4 Engineering for Professional Engineering Services for FEMA LOMR – Southeast and Truck Bypass Drainages, Project No. 20-2569 / CIP No. 51275 in the amount of $25,000.00.
9) PW013123-08: Authorize Mayor and Finance Director to sign Amendment No. 2 to Agreement between the City of Rapid City and FMG Engineering for Landfill Cell 16 Final Closure, Number 18-2448 CIP No. 51202. Amendment is for $162,618.00
10) PW013123-09: Approve Change Order #1 to OJ Dupree Company for Well 12 VFD Upgrade Equipment Procurement, Project# 22-2723.1, CIP# 51372. This is a no cost change order.
11) PW013123-10: Authorize staff to purchase a one-year supply of Posi-Shell, an alternative daily cover from LSC Environmental Products, LLC in the amount of $70,644.00.
12) PW013123-11: Authorize staff to purchase a GPS System for the 836 Cat Packer at the Landfill from RDO Equipment in the amount of $51,375.50. Purchase will be made through the MN Department of Administration Cooperative Purchasing Venture.
13) PW013123-12: Authorize Mayor and Finance Director to Sign 2022 Annual Operational Report on Behalf of the Rapid City Regional Landfill.
14) PW013123-13: Authorize Mayor and Finance Director to sign Amendment 1 to the agreement between the City of Rapid City and Solar Sound Corporation for 2022 Street Light Maintenance contract in the amount of $4,687.20.
15) PW013123-14: Request to purchase (1) one new current model year 4X4 crew cab pick-up truck using state contract 17620 with Wegner Auto, contract amount $39,124.00.
16) PW011023-03: Change Of Terms For Three-Year Contract with Azteca Systems, LLC – CityWorks For Contract Authorized At January 17, 2023 Council Meeting To Adjust Payment Due Date From 45 Days To 30 Days.
Staff Recommendation: Acknowledge

ITEMS FROM PARKS AND RECREATION

17) PW013123-15: Authorize Staff to Solicit Proposals for an Annual Fireworks Display in Rapid City, South Dakota for 2023, 2024 and 2025.
18) PW013123-16: Request Authorization to Seek Proposals for Professional Services for Executive Golf and Star of the West Softball Irrigation – Project No. PR23-6190
19) PW013123-17: Authorize Staff to Purchase 4 (Four) 2023 Z930M ZTrak Mowers from RDO Equipment Co. with Sourcewell Contract #031121 Pricing of $13,074.28 each For a Total Amount of $52,297.12.
20) PW013123-18: Authorize Staff to Purchase a 2023 Groundsmaster 4000D T4, AWD from Midwest Turf & Irrigation, with Omnia Pricing Contract #2017025 for a Total Amount of $84,682.00.

ITEMS FROM COMMUNITY DEVELOPMENT

21) 22PL121: Request to extend review timeline for Development Engineering Plan application 22PL121 for 60 days per City Ordinance 16.08.070(D).

ITEMS FROM MAYOR’S OFFICE

22) PW013123-19: Confirm the appointment of Riley Winter to the Parks & Recreation Advisory Board.

END OF CONSENT CALENDAR

NON-CONSENT ITEMS – Item 23 - 24

Public Comment opened – Item 23 - 24
Public Comment closed

ITEMS FROM THE PUBLIC WORKS DEPARTMENT

23) PW013123-20: Request from Respec Inc. for a variance to waive the requirement to install sidewalk along Jet Dr, Rapid City, per City Ordinance 12.08.060.
Staff Recommendation: Deny

24) PW013123-21: Request from Wind River, LLC for a variance to waive the requirement to install sidewalk along Long View Road, Pleasant View Subdivision, per City Ordinance 12.08.060.
Staff Recommendation: Approve

 ADJOURN

Published in 2023 Public Works Agendas
More in this category: « 2023, 01/10 Public Works Committee Meeting 2023, 02/14 Public Works Committee Meeting »
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