Posted: September 05, 2025
Rapid City
Agenda Item Summary

Agenda Item Ref. #: PW090925-06

Agenda Item Title:

Authorize the Mayor and Finance Director to sign necessary documents to complete the purchase of service, equipment, and software from Core & Main, Inc. for Sensus AMI Tower System upgrades, in an amount not to exceed $509,874.34.

Origination Group:
Public Works Committee
Origination Meeting Date:
09/09/2025
City Council Hearing Date:
09/15/2025
Staff Contact:
Eric Boyda
Agenda Item Summary:
During our recent review of procurement activities, we identified a sole source procurement that was not previously brought before City Council for approval. We would like to take this opportunity to correct that oversight. Our current customer meters are exclusively Sensus brand. The existing radar-read technology previously used to retrieve meter data will soon no longer be supported, necessitating an upgrade to a cellular-based system. This transition is both budgeted and essential to ensure uninterrupted meter reading for utility billing operations. Core & Main is the authorized regional vendor for Sensus metering equipment and services. As such, this qualifies as a sole source procurement under our purchasing policies. The proposed improvement is part of a 5-year term project with a total cost of $509,874.34. We are bringing this forward to ensure proper transparency and to request the necessary approval from Council.

Funding Source & Fiscal Impact (if applicable):

Funding Cost Center
Enterprise Water - Billing Services

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