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2018 10 15 City Council Meeting

  pdf PDF Version of 10/15/18 Council Agenda

AGENDA FOR THE CITY COUNCIL
City of Rapid City, South Dakota
6:30 P.M., Monday, October 15, 2018

ROLL CALL AND DETERMINATION OF QUORUM

INVOCATION (You are welcome to participate, but not required)

PLEDGE OF ALLEGIANCE

ADOPTION OF AGENDA

AWARDS AND RECOGNITIONS
1. Sustainability Committee Award

PRESENTATION
2. pdf CC080618-04.1 - The Mniluzahan Okolakiciyapi Ambassadors (MOA – Karen Mortimer)

GENERAL PUBLIC COMMENT (3-minute time limit per speaker)

A time for the members of the public to discuss or express concerns to the Council on any issue not on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Council members present.

NON-PUBLIC HEARING ITEMS -- Items 3 – 37

Open Public Comment – Items 3 – 34 (3-minute time limit per speaker)
      Close Public Comment

CONSENT ITEMS – Items 3 – 34

Remove Items from the “Consent Items” and Vote on Remaining Consent Items

Approve Minutes
3. Approve Minutes for the October 1, 2018 Regular Council meeting.

Vacations of Right-Of-Way Set for Hearing (NONE)

Alcoholic Beverage License Applications Set for Hearing (November 5, 2018)
3A. DNJ, LLC, DBA Dickey’s BBQ, 2200 N Maple Ave – Rushmore Mall for a Retail (on-off sale) Wine and Cider license and Retail (on-off sale) Malt Beverage & SD Farm Wine license

Public Works Committee Consent Items
4. PW100918-01 - Approve Change Order 1F to Simon Contractors of SD, Inc. for Pavement Rehabilitation Project Berry Boulevard, Project #17-2413/CIP 50549 for an increase of $24,103.78
5. PW100918-02 - Approve Change Order 1F to Moss Rock Landscaping, Inc. for Executive Golf Course Drainage Channel, Project #18-2428/CIP 51196 for an increase of $5,874.60.
6. PW100918-03 - Approve Change Order 5 to Lind-Exco, Inc. for West Omaha Utility Reconstruction, Project #15-2316/CIP 50904.1 for an increase of $6,061.00.
7. PW100918-04 - Authorize staff to advertise for bids for St. Cloud Reconstruction, Project No. 15-2279 / CIP No. 50796. Estimated Cost $1,425,000.
8. PW100918-05 - Authorize staff to advertise for bids for Fulton Street Reconstruction, Project No. 14-2223 / CIP No. 50872. Estimated Cost $2,698,000.00.
9. PW100918-06 - Authorize staff to advertise for bids 7th St. Water Extension St. Cloud to Franklin St. /St. James Sanitary Sewer Mt. Rushmore Rd. to 9th St., Project #18-2433/CIP# 51199. Estimated cost $195,000.00
10. PW100918-07 – Request Authorization for Staff to Seek Proposals for Engineering Services for Analysis of Federal Emergency Management Agency (FEMA) Designated Special Flood Hazard Areas (SFHA) Meade Hawthorne Drainage Basin, Project No.18-2458/CIP No. 51190.
11. PW100918-08 – Request from Dustin Swanson, for a Variance to Waive the Requirement to Install Sidewalk along Pine Hills Drive, Rapid City, per City Ordinance 12.08.060
12. PW100918-09 - Approve Resolution No. 2018-074 Authorizing Dale Tech, Public Works Director, or his designee, to execute and deliver all documents and perform all acts necessary to effectuate a Solid Waste Management Program Grant. Further resolve that Dale Tech, Public Works Director, or his designee, be designated as an authorized representative to certify and sign payment requests on behalf of the City of Rapid City. This resolution applies to the construction of City of Rapid City Cell 18 Liner and Leachate Collection - Project Number 16-2371.
13. PW100918-10 - Request Authorization to seek competitive selection proposals for Household Hazardous Waste Events
14. PW100918-11 - Approve Resolution No. 2018-076 entitled Resolution of Intent to Lease of Land with Black Hills Soccer Federation, Inc. for property located on Elk Vale Road (Dakota Fields Soccer complex).
15. PW100918-12 – Authorize Mayor and Finance Officer to sign Permanent Utility Easement for Black Hills Power, Inc., located in Tract 12 of Rapid City Greenway Tracts, located in NW1/4 of NE1/4 of Section 3 and the SE1/4 of SE1/4 of Section 34, T2N, R7E, BHM, Rapid City, Pennington County, South Dakota.
16. PW100918-14 – Acknowledge Solid Waste Presentation – Dan Coon.

Legal & Finance Committee Consent Items
17. LF101018-01 – Approve the Purchase of Analytical Instrumentation from Shimadzu Scientific Instruments in the amount of $76,448.64
18. Acknowledge the Following Volunteers for Worker’s Compensation Purposes: Rita Conklin (Library), Joy Decker (Library)
19. Set a Special Council Meeting for December 27, 2018 at 12:00 p.m. to Pay the Final Bills of the Year
20. LF101018-04 – Approve Request for Property Tax Abatement as Follows: Rosario Peffer, 2017, $368.14; [Total $368.14]
21. LF101018-02 – Acknowledge Update from the Opportunity Capture Fund Committee
22. LF101018-03 – Authorize Mayor and Finance Officer to Sign the FY2016 Community Development Block Grant (CDBG) Indenture of Restrictive Covenants for Cornerstone Rescue Mission.
23. LF101018-05 – Authorize Staff to Advertise a Request for Qualifications and Statement of Interest for Professional Services to Update the Comprehensive Preservation Plan

Community Planning & Development Services Department Consent Items (NONE)

Bid Award Consent Items
24. CC101518-02.1 – Approve award of Total Bid for 2018 Traffic Operations Upgrades – Sign Replacement Project No. 18-2459 / CIP No. 51047 opened on October 9, 2018 to the lowest responsible bidder, Signs Up Ltd. in the amount of $36,646.70.
25. CC101518-02.2 – Approve award of total bid for 2018 MIPS - Asphalt, Project No. 18-2457 / CIP No. 50298 opened on October 9, 2018 to the lowest responsible bidder, Simon Contractors of SD, Inc. in the amount of $107,514.25.
26. CC101518-02.3 – Approve award of total bid for 2018 MIPS - Concrete, Project No. 17-2395 / CIP No. 50298 opened on October 9, 2018 to the lowest responsible bidder, Tru-Form Construction, Inc. in the amount of $326,027.00.
27. CC101518-02.4 – City Staff recommends continuing the Bid Award of Two Solid Cushion Tired Forklifts for the Solid Waste Division to the November 5, 2018 City Council Meeting.
28. CC101518-02.5 – City Staff recommends continuing the Bid Award of Lift Pump (Vertical Turbine for the Water Reclamation Division) to the November 5, 2018 City Council Meeting.
29. CC101518-02.6 – Approve award of Rental Rates for Snow Removal Operations from Lind-Exco, JMD Excavating, Site Works and Beka. Estimated cost: $50,000.00
30. CC101518-02.7 – Approve award of Parking Lot Near West Blvd. to JMD Excavating in the amount of $294.00 per snow event (2-6” snow) and $399.00 per snow event (over 6” snow).
31. CC101518-02.8 – Approve award of Parking Lot number 4 to Marathon Resource Management Group in the amount of $200.00 per snow event (2-6” snow) and $300.00 per snow event (over 6” snow).
32. CC101518-02.9 – Approve award of Parking Lot number 5 to Marathon Resource Management Group in the amount of $275.00 per snow event (2-6” snow) and $400.00 per snow event (over 6” snow).
33. CC101518-02.10 – Approve award of Parking Lot number 7 to JMD Excavating in the amount of $394.00 per snow event (2-6” snow) and $544.00 per snow event (over 6” snow).
34. CC101518-02.11 – Approve award of Parking Lot number 8 to JMD Excavating in the amount of $298.00 per snow event (2-6” snow) and $393.00 per snow event (over 6” snow).

END OF CONSENT ITEMS

NON-CONSENT ITEMS – Items 35 - 37

Open Public Comment – Items 35 – 37 (3-minute time limit per speaker)
      Close Public Comment

Ordinances (NONE)

Public Works Committee Items
35. PW100918-13 - Deny the Appeal by Boom Construction, Inc. of an Exception Request denial to install five individual water meters in a strip mall under one ownership.
Recommendation: Motion carried by a vote of 3-1, with Roberts opposed.

Legal & Finance Committee Items (NONE)

Community Planning & Development Services Department Items
36. No. 18PL076 - A request by KTM Design Solutions, Inc for Joseph Simpson for a Preliminary Subdivision Plan for proposed Lots 6A, 6B, 7A, 7B of Fountain View Subdivision, generally described as being located on the north side of Harmony Heights Lane.
Recommendation: Approve with Stipulations
37. No. 18PL085 - A request by KTM Design Solutions, Inc for Dakota Heartland Inc. for a Preliminary Subdivision Plan for proposed Lot 3A, 3B, 3C of Block 1; Lot 1A and Lot 1B of Block 4; Lot 1 of Block 6 of Big Sky Business Park, generally described as being located east of Elk Vale Road, along Timmons Boulevard.
Recommendation: Approve with Stipulations

Bid Awards (NONE)

Alcoholic Beverage License Applications (NONE)
      Reissuance
      Special Event

Mayor’s Items (NONE)

Council Items & Liaison Reports (NONE)
      Reconsideration Notices
      Motion for Delivery of Items from Committee

Appeals (NONE)
     Planning Commission Appeals
     License Appeals
     Sign Code Appeals
     Other Appeals Heard by the Council

PUBLIC HEARING ITEMS – Item 38

Open Public Hearing (comment) – Item 38 (3-minute time limit per speaker)
[Public Hearing Remains Open]

     Close Public Hearing (comment) – Item 38

CONSENT PUBLIC HEARING ITEMS – Item 38

     Remove Items from the “Consent Public Hearing Items” and Vote on Remaining Consent Items

Community Planning & Development Services Department Items (NONE)

Alcohol Licenses
38. Fiesta Tequila Mexican Restaurant LLC, DBA Fiesta Tequila Mexican Restaurant, 1001 E North Street for a Retail (on-off Sale) Malt Beverage & SD Farm Wine License.

Assessment Rolls (NONE)

Other Items Requiring Public Hearings (NONE)

END OF CONSENT PUBLIC HEARING CALENDAR

NON-CONSENT PUBLIC HEARING ITEMS – Item 39
39. No. 18RZ022 - Second Reading, Ordinance 6274, an Ordinance Amending Section 17.06 of Chapter 17 of the Rapid City Municipal Code, a request by KTM Design Solutions, Inc. for BH Capital, LLC for a Rezoning from General Agricultural District to Medium Density Residential District for property generally described as being located east of Valley Drive and west of Copperfield Vista.
Recommendation: Approve in Conjunction with Preliminary Subdivision Plan 18PL064

BILLS
40. No. CC101518-01 – Bill List for October 15, 2018

ADJOURN

Published in 2018 City Council Agendas

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