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2025 08 04 Council Meeting Agenda

pdf PDF Version of 8/4/25 Agenda

AGENDA FOR THE CITY COUNCIL
City of Rapid City, South Dakota
6:30 P.M., August 4, 2025

ROLL CALL AND DETERMINATION OF QUORUM

INVOCATION (You are welcome to participate, but not required)

PLEDGE OF ALLEGIANCE

ADOPTION OF AGENDA

PRESENTATION
1. Proclamation for Rapid City/Nikko City Peace Week by Mayor Salamun
2. pdf Annual Review of Open Meetings Laws – Justin Williams

GENERAL PUBLIC COMMENT (3-minute time limit per speaker)

A time for the members of the public to discuss or express concerns to the Council on any issue not on the agenda. Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Council members present.

NON-PUBLIC HEARING ITEMS -- Items 3 – 45
          Open Public Comment – Items 3 – 34
                Close Public Comment

CONSENT ITEMS – Items 3 – 34

        Remove Items from the “Consent Items” and Vote on Remaining Consent Items

Approve Minutes
3. Approve Minutes for the  pdf July 21, 2025 Regular Council meeting.

Public Works Committee Consent Items
4. PW072925-02: Approve Change Order 3 For Sheridan Lake Road Reconstruction Corral Drive To Catron Boulevard With Reede Construction Project No. 2737/CIP No. 51122.2 For An Increase $17,461.42
5. PW072925-03: Approve Change Order 1f For Main Street Water Valve Replacement - 5th Street To 2nd Street With Tru-Form Construction, Inc. Project No. 2837/CIP No. 50705 For A Decrease $6,596.15
6. PW072925-04: Authorize Mayor And Finance Director To Sign Agreement Between The City Of Rapid City And Fmg Engineering For Professional Engineering Services For Plum Creek Gravity Sewer Extension. Project No. /CIP No. For An Amount Not To Exceed $102,430.00
7. PW072925-05: Authorize Mayor And Finance Director To Sign Agreement Between The City Of Rapid City And Brosz Engineering, Inc. For Professional Engineering Services For Creek Drive Bridge Replacement Project No. 2865/CIP No. 51450 For An Amount Not To Exceed $83,200.00
8. PW072925-06: Authorize Mayor And Finance Director To Sign Authorize Mayor And Finance Director To Sign - Mutual Nondisclosure Agreement Between City Of Rapid City And Colorado Energy Recyclers, LLC. Project No. 2803/CIP No. 51424.
9. PW072925-07: Approve Resolution No. 2025-087 A Resolution Of Intent To Enter Into A Lease Agreement With Colorado Energy Recyclers, LLC Pursuant To SDCL 9-12-5.2
10. PW072925-08: Request By Towey Design Group On Behalf Of Valley Development, LLC For A Variance To Waive The Requirement To Install Sidewalk At Apple Valley Subdivision - Phase 3, Rapid City, Per City Municipal Code 16.16.050.
11. PW072925-09: Approve Request By D.C. Scott Surveyors, Inc. On Behalf Of Barbara Nordstrom, For A Variance To Waive The Requirement To Install Sidewalk Along Long View Road And Legacy Lane As Required Per 16.16.050 Of The Rapid City Municipal Code.
12. PW072925-10: Approve Request By FMG Engineering On Behalf Of Mark And Kristol McKie, For A Variance To Waive The Requirement To Install Sidewalk Along Zion Place As Required Per 12.08.060 Of The Rapid City Municipal Code.
13. PW072925-11: Confirm the appointment of Pat Roseland to the Historic Preservation Committee.

Legal & Finance Committee Consent Items
14. Acknowledge the Following Volunteers for Worker’s Compensation Purposes: Barbara Sulzbach, Jackie Dale, Mary Jo Erskine, Lyle Koistinen, Gwen McCormick, Sandra Molitor, Kathleen Monington, and Jim Thompson (RSVP+)
15. LF073025-03 – Acknowledge Opportunity Capture Fund Minutes and Authorize Expenditures
16. LF073025-05 – Acknowledge June 2025 Treasury and General Fund Update
17. LF073025-12 – Approve Abatements from the Director of Equalization for AT&T Wireless, Totaling $374.34
18. LF073025-13 – Approve Abatement from the Director of Equalization for Tax ID 8012380, Totaling $653.45
19. LF073025-14 – Approve Abatements from the Director of Equalization for Little Sweet Homes LLC, Totaling $16,880.36
20. LF073025-06 – Acknowledge the Historic Preservation Commission 2024-2025 Report
21. LF073025-07 – Approve the Voluntary Annexation Agreement between Valley Development LLC and City of Rapid City
22. LF073025-08 – Approve the Voluntary Annexation Agreement between Sturgis Properties, LLC and City of Rapid City
23. LF073025-09 – Approve the Voluntary Annexation Agreement between Darrell and Jeanne Ennen and City of Rapid City
24. LF073025-01 – Approve Resolution No. 2025-085, a Resolution Designating Boundaries of Potential Mt. Rushmore Road Business Improvement District and Authorizing the Mayor to Appoint Members to the Business Improvement District Board

CIP Committee Consent Items
25.  pdf No. CIP071825-00 - Approve Minutes for July 18, 2025
26. No. CIP071825-03 – Approve Capital Plans for Government Facilities – (Fire & Emergency Services, Parks & Recreation, Vehicles, Summary)
27.  pdf No. CIP071825-04 – Approve Capital Plan for Fire Vehicles
28.  pdf No. CIP071825-05 – Approve Capital Plan for Parks & Recreation
29.  pdf No. CIP071825-06 – Approve Capital Plan for Information Technology
30. No. CIP071825-01 – Acknowledge Financial Report (Summary, DCA Charges and Debt Service)
31.  pdf No. CIP071825-02 – Approve Capital Plan for PW Infrastructure
32. PW072925-01 and No. CIP071825-07 – Acknowledge Capital Improvement Program (CIP) Guidelines

Community Planning & Development Services Department Consent Items (NONE)
Bid Award Consent Items
33.  pdf CC080425-02.1 - Approve award of total bid for Mall Drive and Haines Avenue Traffic Signal Upgrade, Project No. 2809 / CIP No. 51047.25 opened on July 22, 2025 to the lowest responsible bidder, Tru-Form Construction, Inc. in the amount of $350,026.50.
34.  pdf CC080425-02.2 - Approve award of total bid for Concrete for Utility Service Locations Water Division / Utility Maintenance opened on July 22, 2025 to the lowest responsible bidder, Hamilton’s Concrete & Landscaping LLC. Contract awarded based on total bid unit pricing. Quantities listed in bid documents are estimates only. Actual quantities will be regulated by the needs of the City of Rapid City during the contract term.

END OF CONSENT ITEMS

NON-CONSENT ITEMS – Items 35 – 45
        Open Public Comment – Items 35 – 45
                Close Public Comment

Ordinances
35. No. 25RZ015 – First Reading, Ordinance 6677, an Ordinance Amending Section 17.06 of the Rapid City Municipal Code, a request by Renner Associates, LLC for Martinez Development LLC for a Rezoning request from Medium Density Residential District to Light Industrial District for property generally described as being located at 865 N. Valley Drive.
Recommendation: Approve
36. No. 25RZ016 – First Reading, Ordinance 6678, an Ordinance Amending Section 17.06 of the Rapid City Municipal Code, a request by Renner Associates, LLC for Martinez Development LLC for a Rezoning request from Medium Density Residential District to General Commercial District for property generally described as being located at 865 N. Valley Drive
Recommendation: Approve
37. No. LF052825-09 – First Reading, Ordinance No. 6670, an Ordinance to Identify the City Leadership Team the Executive Cabinet and Acknowledge the Mayor’s Ability to Administratively Determine the Supervision and Reporting Structure of the City’s Departments and Divisions by Adding Section 2.12.080 of the Rapid City Municipal Code. (This item was continued from the June 2, 2025 City Council Meeting)
• Committee Recommendation: Approve 3-2 with Evans and Strommen voting no.
• Council Recommendation: Motion to approve failed 7-3 with Maher, Biberdorf and Roseland voting to approve. Motion to continue to the August 4, 2025 City Council meeting approved 10-0.
38. No. LF052825-10 – First Reading, Ordinance No. 6671, an Ordinance Amending Chapter 2.40 of the Rapid City Municipal Code to Rename the Finance Officer to the Chief Financial Officer and to Modify the Job Duties of the Position. (This item was continued from the June 2, 2025 City Council Meeting.)
• Committee Recommendation: Approve 4-1 with Strommen voting no.
• Council Action: Continue to August 4, 2025 City Council Meeting passed 7-3, with Maher, Biberdorf, and Roseland voting no.
39. No. LF052825-11 – First Reading, Ordinance No. 6672, an Ordinance Amending Chapter 2.44 of the Rapid City Municipal Code to Rename the Department of Public Works to the Department of Public Operations. (This item was continued from the June 2, 2025 City Council Meeting.)
• Committee Recommendation: Approve 4-0
• Council Recommendation: Continue to August 4, 2025 City Council Meeting, passed 7-3, with Maher, Biberdorf, and Roseland voting no.

Public Works Committee Items (NONE)
Legal & Finance Committee Items
40. LF073025-02 – A Request by the Black Hills Area Council of Boy Scouts of America, Inc. for the City of Rapid City to Transfer Ownership of 144 North Street, the Property where Their Local Offices are Currently Located.
Recommendation: Send to Council without Recommendation
41. LF073025-10 – 25TI009 – Resolution No. 2025-081, a Resolution Creating Marshall Heights Tract Tax Increment Financing District
Recommendation: Approve 3-1 with Evans voting no.
42. LF073025-11 – 25TI010 – Resolution No. 2025-082, a Resolution Approving the Project Plan for the Marshall Heights Tract Tax Increment Financing District
Recommendation: Approve 3-1 with Evans voting no

Community Planning & Development Services Department Items
43. No. 25PL050 - A request by AMM Rapid City LLC for a Preliminary Subdivision Plan for Lots A-E of Lot K-4A of Marshall Heights Tract Subdivision, generally described as being located at 1902 N. LaCrosse Street.
Recommendation: Approve with Stipulations
44. No. 25PL054 - A request by Towey Design Group for KTA Properties LLC for a Preliminary Subdivision Plan for proposed Lots 1 thru 3 of Block 6 of Schamber Sec 9 NW1/4NE/14 Subdivision, generally described as being located southeast of the intersection of Twin Elms Drive and Schamber Street.
Recommendation: Approve with Stipulations

CIP Committee Items (NONE)
Other Board, Commission & Committee Items (NONE)
Bids (NONE)
Alcoholic Beverage License Applications (NONE)
Mayor’s Items (NONE)

Council Items & Liaison Reports
45. LF073025-04 – Request from Alderman Strommen to Consider the Attached Resolution No. 2025-090, a Resolution to Amend the Medical Cannabis Moratorium, Allowing an Existing Dispensary Licensee to Apply to Move Locations, or to Sell to a New Ownership Group
Recommendation: Approve 4-0 with Roberts Abstaining

Staff Items (NONE)
Appeals (NONE)
     Planning Commission Appeals
     License Appeals
     Sign Code Appeals
     Other Appeals Heard by the Council

PUBLIC HEARING ITEMS – Items 46 – 50
        Open Public Hearing (Comment)- Items 46 – 50
        [Public Hearing Remains Open]
        Close Public Hearing - Items 46 – 50

CONSENT PUBLIC HEARING ITEMS – Items 46 – 48
         Remove Items from the “Consent Public Hearing Items” and Vote on Remaining Consent Items

Community Planning & Development Services Department Items (NONE)
Alcohol Licenses
46. Naja Shrine Temple, for a SPECIAL EVENT (on-sale) Liquor License for an event scheduled for August 9, 2025 at Rapid City Shrine Temple, 4091 Sturgis Road;
47. West Boulevard Neighborhood Association for a SPECIAL EVENT (on-sale) malt beverage license and an (on-sale) Wine license for an event scheduled for September 6, 2025 on West Blvd in between Fairview Street and Fulton Street
48. Elevate Rapid City for a SPECIAL EVENT (on-sale) Malt Beverage License and an (on-sale) Wine License for an event scheduled for September 9, 2025 at SDSM&T Nucor Mineral Industries Building, 501 E St. Joseph

Assessment Rolls (NONE)
Other Items Requiring Public Hearings (NONE)

END OF CONSENT PUBLIC HEARING CALENDAR

NON-CONSENT PUBLIC HEARING ITEMS – Items 49 – 50
49. No. 25RZ014 – Second Reading, Ordinance 6675, an Ordinance Amending Section 17.06 of the Rapid City Municipal Code, a request by Vision Quest Solutions for a Rezoning request from Office Commercial District to General Commercial District for property generally described as being located at 4924 5th Street.
Recommendation: Approve
50. No. 25OA002 – Second Reading, Ordinance No. 6667, an Ordinance Amending the Set for Hearing Requirement in Section 16.08.120 of the Rapid City Municipal Code
Recommendation: Approve

BILLS
51A. Bill List for Main Street Square and/or Visit Rapid City totaling $275,845.15
51B. No. CC080425-01 Bill List for August 4, 2025 without Visit Rapid City is $16,632,423.39

ADJOURN

Published in 2025 City Council Agendas

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