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Posted: December 13, 2023
Rapid City
Agenda Item Summary

Agenda Item Ref. #: CIP121523-07 Consideration to reallocate and supplement funding for the Journey Museum HVAC system

Agenda Item Title:

Consideration to reallocate and supplement funding for the Journey Museum HVAC system

Origination Group:
Capital Improvement Plan Committee
Origination Meeting Date:
12/15/2023
Stage 2 Group Name:
City Council
Staff Contact:
Daniel Ainslie
Agenda Item Summary:
The Journey Museum is a City owned building that is leased to the Museum Alliance of Rapid City (Alliance) at a minimal fee. The lease requires the Alliance to maintain the building. The City must replace the major building systems, including the HVAC system (item 13 of the lease). The existing HVAC system has been reported to be beyond repair. It has also been reported that the temperature and humidity variations threaten the security of the artifacts and reduce the income potential for the Alliance. The City received a request (attached) from the Alliance requesting the existing $200,000 CIP allocation for 2025 be reallocated to 2024 and an additional $591,999 be allocated in order to replace the HVAC system. The Alliance has received at least two quotes for a new system. The quotes range from $400,000-$791,000. Public Works will be coordinating a review of the system in order to ensure that an adequate project description is developed that can be used to either bid or receive comparable quotes. Depending on the timeline necessary to complete a bid, the Council may be asked to approve an emergency declaration to complete the project in an expedited fashion. At this time, the Council is being asked to reallocate funds from 2025 to 2024 and to supplement those funds with undesignated balance from Public Works Infrastructure.

Funding Source & Fiscal Impact (if applicable):

Funding Cost Center
Is Funding Budgeted?:
Not Budgeted

Recommendations:

Origination Recommendation Notes:
At this time, the Council is being asked to reallocate funds from 2025 to 2024 and to supplement those funds with undesignated balance from Public Works Infrastructure.

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